Current Job Openings
Position Summary:
The Construction Project Accountant is responsible for managing, tracking, and analyzing all financial aspects of construction projects from start to finish. This role plays a critical part in ensuring accurate cost tracking, invoicing, revenue recognition, and compliance with all financial regulations. The ideal candidate is highly detail-oriented, collaborative, and comfortable working in a fast-paced, project-driven environment.
Key Responsibilities:
1. Budgeting & Cost Analysis
- Plan and monitor construction project budgets in coordination with project managers.
- Conduct ongoing cost analyses to compare actual costs to budgeted projections.
- Produce cost models, and project-specific data for internal and external stakeholders.
- Identify risks and deviations from forecast or budget and advise stakeholders accordingly.
2. Billing & Invoicing
- Generate milestone-based invoices, progress billing, and scheduled draws.
- Prepare and submit required construction billing forms (e.g., AIA G702/G703, lien waivers).
- Review project contracts and billing terms to ensure compliance and accuracy.
- Ensure timely and accurate preparation and submission of all invoices with backup documentation.
3. Accounts Receivable Management
- Record and apply customer payments accurately to corresponding invoices and projects.
- Follow up on past-due invoices.
- Regularly reconcile AR accounts, resolve discrepancies, and track outstanding balances.
- Prepare and maintain weekly AR aging reports and generate cash flow forecasts.
4. Project Accounting & Revenue Recognition
- Track actual costs vs. budget in collaboration with project managers.
- Track costs to complete to assist with Revenue Recognition at month end.
- Perform variance analysis and prepare related reports for finance and project management.
- Assist with project-specific accruals to support monthly financial closing.
5. Subcontractor & Supplier Management
- Review, route, and post subcontractor pay applications.
- Manage subcontractor and supplier contracts and related payments.
- Ensure supplier invoices are properly logged, coded, and reconciled.
- Coordinate with Accounts Payable to ensure accurate and timely disbursements.
6. Compliance & Audit Support
- Ensure adherence to local, state, and federal regulations regarding construction accounting.
- Maintain complete and auditable records of all project-related financials.
- Assist internal and external auditors by providing required documentation.
7. Contract Review & ERP System Setup
- Review all project contracts to ensure complete understanding of billing terms, payment schedules, and financial obligations.
- Interpret contract components to ensure compliance and identify financial or operational risks.
- Set up new projects in the ERP system with all necessary contract information, billing milestones, budget details, customer data, and compliance requirements.
- Maintain and update ERP system with contract modifications, change orders, and project adjustments.
- Enter and maintain accurate project data in the ERP system.
- Create and distribute down payment and milestone invoices.
- Interface with the finance team on forecasting, reporting, and financial projections.
8. Cross-Functional Collaboration
- Work closely with Project Managers, Estimators, Sales, and Contract Administrators.
- Ensure timely and accurate billing, documentation, and reporting across departments.
- Attend project review meetings and provide updates on financial status and risks.
- Support the Sales and Operations teams by ensuring accurate billing of variations and change orders.
9. Customer Service & Relationship Management
- Respond to client inquiries related to billing, documentation, and payment history.
- Maintain professional relationships with clients, subcontractors, and vendors.
- Support repeat business through exceptional service and accurate financial reporting.
Qualifications:
Education & Experience:
- Bachelor's Degree in Accounting, Finance, or related field required.
- 3+ years of accounting experience in the construction industry preferred.
- Experience with AIA billing, lien waivers, and construction contracts is strongly preferred.
- Familiarity with project-based ERP/accounting systems (e.g., Sage 500, Microsoft Dynamics)
Skills & Competencies:
- Strong understanding of construction project accounting principles.
- Excellent analytical, organizational, and problem-solving skills.
- High proficiency in Microsoft Excel.
- Detail-oriented with the ability to manage multiple priorities and deadlines.
- Effective communication and interpersonal skills for cross-functional collaboration.
Pay: $30 - $36/hr