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Accounts Payable Specialist

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Purpose and scope: 
The accounts payable specialist performs accounts payable accounting function including receiving and matching invoices, account coding, preparation of disbursements, and accounts payable-related record keeping.
Responsibilities:
  • Codes invoices with account/department numbers according to distribution in the general ledger; determines dates for invoices to be paid; keys invoices into computerized accounts payable system. Maintains alphabetical open invoice file for unpaid invoices.
  • On a weekly basis, reviews invoices scheduled for payment, wire transfers, ACH transactions and special check requests.
  • Attaches duplicate copy of checks to original invoices, stamps invoices “Paid” and files in permanent records.
  • Reconciliation of vendor accounts by communicating directly with vendors.
  • Prints, verifies, and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.
  • Receives and answers phone calls from vendors or other
  • Assists with monthly status reports, and monthly closings.
  • Files, maintains, and distributes accounting documents, records and reports.
  • Performs other accounting duties as required.
  • During training phase (1-2 months) be willing to travel to a Southern California location other than Fountain Valley.
Skills / Other:
  • MAS 500 or other equivalent system experience 
  • 10-key by touch 
  • Microsoft Office (Word, Excel, Outlook, etc.). Strong excel skills a must. Excel expert preferred. 
  • Ability to handle requests/questions/expectations from people with variant personalities
  • Excellent written and verbal communication skills 
  • Strong organizational skills; must be detail oriented 
  • Ability to multi-task 
  • Open to change and willing to learn new skills 
  • Ability to follow up on pending issues 
  • Ability to meet deadlines 
  • Ethical Conduct  
Education and Training:
3-4 years accounts payable or general accounting experience  

'MEG' is an Equal Opportunity Employer
Motive Energy Group provides equal opportunity to all employees on the basis of individual qualification without regard to race, sex, religion, color, age, national origin, physical and mental disability, genetic information and history, sexual orientation, or other category protected by state or federal law. 'MEG' does not discriminate in the recruitment, hiring, compensation, promotion, transfer, benefits, or any other condition of employment.